POET

Legal Assistant

Job ID
2023-6444
Employment Type
Regular Full-Time
Category
Administrative
Shift
Day
Travel Required
None
FLSA Status
Non-Exempt
Position Location(s)
US-SD-Sioux Falls

 

ABOUT POET

At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty years our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and leader in bio-based products in the world. Beyond our world-class culture, POET team members enjoy competitive pay and benefits including;

  • Attractive Relocation Assistance and Bonus Programs for qualifying positions and/or locations
  • Competitive pay, including shift premium pay for qualifying positions
  • Quarterly Profit-Sharing Bonuses, and Bi-Annual Incentive Bonuses
  • Individual and family plans for health, dental, & vision insurance, including a generous employer Health Savings Account contribution
  • Paid Parental Leave
  • A multifaceted wellness program encompassing the whole person – mentally, physically, and spiritually
  • Onsite fitness centers or fitness reimbursements
  • 401K with company match
  • Paid time off and paid holidays
  • Tuition reimbursement
  • Excellent work-life balance with a 'family-first' culture
  • Safety and cold weather gear reimbursements
  • Discounted home and auto insurance

 

JOB SUMMARY

The Legal Assistant is a highly-valued and key member of the POET legal team who is responsible for providing key support to the team, specifically its members who support the CEO office. This position performs a wide variety of highly complex and confidential administrative tasks in a fast-paced, dynamic environment.

 

Your role as Legal Assistant is critical to the legal team’s delivery of timely, bespoke services to its key clients. You will be trusted to work with confidential and sensitive information, exercise a high level of discretion and present yourself in a professional manner. For you, no task is too big or too small – you understand the importance of a cohesive and successful team and thrive on helping others deliver effective results. If you are detail-oriented, driven to succeed and enjoy taking on new challenges that allow you to optimize your organizational and customer-service skills, then this opportunity may be the right fit for you.

 

DURING A TYPICAL DAY

  • Schedule and coordinate business and personal appointments, engagements and travel, including researching, arranging and coordinating the details thereof (e.g., time/location, logistics, invitations, food/beverage, tickets/reservations, and agendas/itineraries).
  • Assist in the preparation of a wide variety of legal documents, including articles of organization/incorporation, operating agreements/bylaws, annual reports, board minutes, written consents, purchase agreements, including real estate purchase agreements, loan documents, demand letters, and legal memoranda.
  • Schedule board meetings and assist in the preparation of board agendas.
  • Assist legal team members and others prepare for internal and external meetings, including the preparation of presentation materials.
  • Process, manage and reconcile expenses and receivables, including the coordination of wire transfers and ACH transactions and prepare expense reports.
  • Assist with vehicle titling and registration.
  • Prepare and send correspondence, including email, on behalf of members of the legal team.
  • Maintain confidential files and databases.
  • Perform other complex and confidential administrative functions, as requested.
  • Since we’re all about teamwork and getting the job done, your skills may be put to a lot of other uses!

 

STRENGTHS OF A SUCCESSFUL CANDIDATE

  • You have five or more years of administrative experience in a law firm, in-house legal department, trust company/department or family office.
  • You have a Bachelor’s or Associate’s degree (preferred). A high school diploma may be considered with a minimum of 5 years of related experience.
  • You communicate effectively. You write well. You speak articulately. You’re comfortable communicating in writing and orally. You return messages promptly. You understand that listening is key to effective communication.
  • You’re a team player. You bring a positive attitude that embodies POET’s Culture. You’re patient and level-headed.
  • You enjoy solving problems. You can independently investigate and resolve problems.
  • You like helping people. You treat others with the utmost respect and build relationships while serving them.
  • You are never satisfied. You propose new solutions to challenges. You’re resourceful and self-motivated. You get excited about even small improvements. You enjoy exceeding someone else’s expectations. You can complete a task while meeting deadlines without reminders.
  • You pay attention to the details. You have a keen eye and are highly attuned to your surroundings. You’re proactive, anticipating needs and problems before they arise.
  • You’re a learner. You’re not afraid of taking on new things and stretching yourself. You ask questions and search for answers.
  • You interact well with others. You are courteous, humble, discerning and considerate.
  • You have excellent organizational, time management, and communication skills as well as the ability to embrace change and multi-task. You are willing to go the extra mile to complete what needs to be done.
  • You hold yourself to high standards. You can discreetly handle confidential matters.
  • You know the basics of Microsoft Office Suite. You’re capable of learning new programs.

 

GROWTH OPPORTUNITIES WITHIN POET

At POET we believe in developing our team members to their highest potential and recognizing contributions that add value to the organization. Each new team member’s position and compensation are carefully determined by considering their unique qualifications and skillset.

 

WORK ENVIRONMENT

  • Culture is king at POET. We’re all on the same team. We always communicate. And we park our egos at the door. These aren’t just slogans on our walls. It’s the way we do things at POET.
  • This position operates in an office environment working at a personal computer where you may sit or stand.

 

POET is an Equal Opportunity Employer (EOE). POET complies with all applicable federal, state and local laws regarding hiring and employment. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.

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