JOB SUMMARY

POET Grain is a leader in the grain markets, buying nearly 1 billion bushels of grain each year. The Grain Assistant reports to the local Commodity Manager and is responsible for clerical duties related to the grain origination/merchandising operations at the bioprocessing facility. Core responsibilities for this role are contract administration, ticket application, and processing inbound & outbound truck traffic.  The Grain Assistant also provides backup for the Grain Merchandiser and Scale Technician at the location. 

Applicants should expect an 8-hour work day with some overtime opportunities depending on the volume traded and receiving hours.

DURING A TYPICAL DAY

• Grain contract administration. For example, set up new accounts in grain accounting systems and manage contract signatures and past-due shipments.
• Maintain audit-ready electronic files.
• Apply scale tickets to contracts
• Mail contracts, settlements, and checks
• Manage timely settlement of all grain deliveries per state regulations.
• Assist with rolling contracts, contract adjustments, etc.
• Reconcile daily trade statement of options to contracts entered daily.
• Monitor pricing deadlines, option expiration, double obligation strikes, and final settlements.
• Assist in processing, managing, and paying deferred payment of contracts.
• Daily position reconciliation for multiple commodities.
• Provide support to Grain Merchandisers on contract overruns/underfills.
• Provide support for 3^rd party accounts, including scheduling and monitoring deliveries.
• Share contract and settlement information with POET Grain accounting and trade support teams, as requested.
• Data entry into various programs to track and report daily activity.
• Provide backup scale coverage daily, as needed.
• Telephone reception as needed.
• Champion POET in the community.
• Since we’re all about teamwork and getting the job done, your skill may be put to many other uses!

QUALIFICATIONS: WHAT YOU NEED TO BRING

• High school diploma or equivalent required.
• One (1) to five (5) years of administrative assistant or accounting experience or other agriculture customer service experience preferred with a demonstrated background of success.
• Demonstrated ability to communicate effectively (written and verbal) and accurately enter data.
• Consistently demonstrate excellent customer service with a positive, friendly attitude while maintaining confidentiality.

STRENGTHS OF A SUCCESSFUL CANDIDATE

• You have grain accounting experience, preferred but not required.
• You demonstrate the ability to prioritize in a fast-paced environment.
• You can work independently and exercise sound business judgment and discretion.
• You are proficient in Microsoft Word, Excel, Outlook, and OneNote and can learn new software applications.
• You demonstrate excellent organizational skills and the ability to multi-task
• You work well within a team.
• You have experience with or the ability to learn and follow grain contract policies and regulations.
• You have experience with or the ability to learn receiving/grading policies and procedures.
• You demonstrate high personal integrity, working honestly and ethically.
• You are innovative and willing to embrace/promote change.
• You have a sense of urgency and demonstrate problem-solving and critical-thinking skills.
• You can effectively interact with individuals at all levels within/outside the organization.

GROWTH OPPORTUNITIES WITHIN POET

At POET we believe in developing our team members to their highest potential and recognizing contributions that add value to the organization. Each new team member’s position and compensation are carefully determined by considering their unique qualifications and skillset.

WORK ENVIRONMENT

• Culture is king at POET. We’re all on the same team. We always communicate. And we park our egos at the door. These aren’t just slogans on our walls. It’s the way we do things at POET.
• This position operates in an office environment.
• Team members will be required to adhere to all safety requirements in all work environments.
• This role has some physical requirements that our team members will need to be able to perform, such as:
  • Sitting approximately 90% of the time while working on a personal computer.
  • occasionally lifting fifty (50) pounds or less.

POET is an Equal Opportunity Employer (EOE). POET complies with all applicable federal, state and local laws regarding hiring and employment. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, disability or veteran status.